The approval process for material requests generally involves several steps:
a. Submission of the request by the initiator.
b. Review by a supervisor or manager to verify the necessity and accuracy of the request.
c. Approval or denial by an authorized individual or committee, which may include procurement officers, department heads, or finance personnel.
When submitting a material request, the following information is usually required:
a. Description of the materials needed.
b. Quantity required.
c. Purpose or project for which the materials are needed.
d. Required delivery date.
e. Justification for the request, especially if it is for non-standard items.
Material requests are tracked and managed within the system through a series of statuses and records, such as: